Administrative and Marketing Assistant

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Family Office | Real Estate & Investments | Dallas, TX

If you're someone who's equally at home drafting a contract as you are designing a social media post — and you like the idea of being the person who keeps a dynamic, entrepreneurial operation running smoothly — read on.

About the Client

Our client is a privately held family office with active interests across residential and commercial real estate brokerage, spec homebuilding, and investments. Their work is fast-moving, varied, and never routine. They are a small, close-knit team, and the right person will quickly become an indispensable part of how they operate.

The Role

Our client is looking for a sharp, self-directed Administrative & Marketing Assistant to support their leadership team across both the operational and marketing sides of the business. This is a dual-function role — one part business support, one part brand presence — and the ideal candidate will move fluidly between the two.

What You'll Do

Administrative & Transactional Support

• Prepare and manage contracts, letters of intent, listing agreements, and related real estate documents
• Oversee document management and storage, ensuring files are organized, current, and easily accessible
• Handle a range of administrative tasks to keep the office running efficiently
• Anticipate needs and take initiative without waiting to be asked

Marketing & Digital Presence

• Create engaging social media content across platforms
• Design and distribute e-blasts and other marketing materials as needed
• Coordinate with the website manager to ensure all company websites remain accurate, current, and on-brand
• Support listing marketing and other project-based initiatives as they arise

What We're Looking For

• Experience in real estate, a family office, or a similarly dynamic, multi-entity environment is a strong plus
• Comfortable with real estate documents and transaction paperwork
• Proficient in marketing tools — whether that's Canva, Mailchimp, social platforms, or similar
• Exceptionally organized with strong attention to detail
• A proactive communicator who keeps things moving without needing to be reminded
• Discreet, trustworthy, and professional — confidentiality is a priority in a family office environment
• Tech-savvy and adaptable; willing to learn systems and tools as needed

The Details

• Hours: Monday – Friday, 9:00 AM – 5:00 PM
• Location: In-office, with some work-from-home flexibility depending on workload and workflow
• Benefits: Medical benefits are fully paid by the employer — a standout perk in today's market

This is a rare opportunity to join a small team where contributions are visible, the work is meaningful, and no two days look exactly alike. If you're ready to plug in and make a real impact, we'd love to hear from you.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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