Executive Assistant Jobs

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Unique opportunity! Are you a legal assistant who enjoys the executive assistant aspect of the job and being the senior partner’s right hand? We have a unique opportunity to work for a firm that cares about its community and the impact it makes. In this role, you will provide high level legal and executive support to a senior shareholder and his team. This will be a hybrid role after the training time ends (3-4 days in the office).

Competitive pay and discretionary bonus along with a nice benefits package, including comprehensive medical and dental coverage, generous paid time off, retirement plan and pet insurance. It is a family friendly environment that also offers wellness initiatives! You will work with a supportive team that will make sure you have the tools you need and offer mentorship to grow and develop your skillset.

What you will do-

• Support the senior partner with travel arrangements, calendaring, meetings and business development opportunities.
• Assist with presentations preparation
• Provide high-level legal support to other attorneys in the practice, and a wide range of sophisticated technical, document processing and support services
• Coordinate the creation of legal documents as well as the editing, proofreading and processing of documents
• Maintain both paper and electronic legal files, organizing and filing documents in designated order for easy retrieval.
• Update case information, scan and organizes files
• Handle document deliveries and tracks final completed documentation
• Communicate professionally with clients, opposing counsel, courts, and liaisons
• Collaborate and work with Administrative Support Coordinators, Paralegals and other legal support team members

What you bring-

• Bachelor’s Degree or equivalent experience is preferred
• Experience with e-filing is required
• Experience in handling administrative tasks such as attorney time entry, processing invoices and expenses.
• High attention to detail, outstanding organizational skills and time management skills.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• The ability to work under pressure to meet deadlines
• 5 years of demonstrated ability within a law firm
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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Outstanding benefits! Ready for something new? A dynamic uptown Dallas law firm in beautiful new office seeking a Legal Secretary for their Dallas office. We are looking for a highly motivated individual with a minimum of 5 years of law firm experience. Competitive pay, great location and benefits and an opportunity to join a firm and grow your career!

*Client pays 100% of employee healthcare premium and 50% for dependents and a 5% match on the 401K!

What you will do:

• Format, input, edit, retrieve, copy, scan, and transmit legal documents
• Maintain legal files (paper & electronic), coordinate and file documents in designated order, as well as prepare, proofread and process legal and administrative correspondence
• Process time entry, open new matters, draft engagement letters and audit responses, make travel arrangements, process reimbursement expenses, maintain calendar, prepare agendas, review and preparation of billing invoices, and other administrative duties as needed
• eFiling – State and Federal
• Create pleading and discovery binders, index, file and coordinate case documents
• Editing Contracts
• Conduct background checks and FOIA requests
• Use docketing/calendaring department to track court and filing deadlines

What you need:

• 5+ years of legal secretary/assistant experience in a law firm
• Knowledge of litigation e-filings and trial procedures, federal, and Texas court procedures
• Strong administrative, technical and social skills
• Ability to prioritize multiple projects
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

We are excited to be working with a thriving Family Office located at the Crescent Court in Dallas, Texas as they seek to bring an Administrative Assistant to the team! A phenomenal candidate will be comfortable working independently, is confident in their abilities and passionate about delivering high quality results for those they are supporting.

Some of the key responsibilities include but not limited to:

• Managing and prioritizing a constantly evolving calendar for Managing Director. It is critical to ensure meetings are enhancing their time and are productive. This includes video, in person and phone calls.
• Scheduling and coordinating travel, both internationally and domestically, on a frequent basis with multiple destinations but primarily to Korea, Los Angeles, Silicon Valley, New York and Boston. Crafting travel itineraries and reviewing before departure and continuing to handle the travel process while the travel is occurring.
• Provide detailed scheduling and briefing materials for travel, meetings and other engagements.
• Track the vital travel expenses and ensure they are reimbursed accordingly and process invoices for payments
• Ensure the smooth orchestration of the office daily to ensure accurate supplies are available, files are orderly and appearances of office is professional.

Does this sound like a role you would be interested in? We hope so! You will need to have excellent interpersonal skills, professional demeanor and strong values and integrity. In addition, you should have at least 5 years of shown experience supporting someone of this caliber. You need to have outstanding administrative skills and proficiency with Microsoft Office while being very comfortable with a variety of technology including computers, iPhones, iPads and others. If you are proficient in Korean, then that is a huge additive!

Do I have your interest yet? Do you want to chat about this opportunity?

The compensation will be a competitive hourly amount that is reflective of the experience you have and the work that will be done. You will be compensated for all hours worked.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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