Executive Assistant Jobs

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Are you an exceptional Executive Assistant who takes pride in and thrives by supporting executives? Join a respected and prosperous Private Equity office and support 4 Managing Directors as well as collaborate with their outstanding team.

You'll contribute by maintaining calendars, meeting coordination, filing expenses, assisting with special projects, booking some travel arrangements and composing itineraries, as well as being the point of contact with assigned clients.

Work in a beautiful uptown Dallas office, with exceptional benefits and other perks! Work with a team of professionals who have fun while they work hard and celebrate each other's wins! If you're a go-getter with a high degree of initiative and strong collaboration skills, let's talk!

What you'll be doing –

• Maintaining and coordinating calendars and contact database with internal and external connections.
• Schedule meetings, conference calls and events; coordinate/set-up logistics for the Executive; handle calls, correspondence, conference room preparation and other ad-hoc projects
• Ensure the executives are prepared, organized and ready for meetings.
• Schedule and handle travel arrangements including flights, hotels, and rental cars.
• Represent the office with polish and professionalism
• Prioritize projects and anticipate needs of the C-suite executives.
• Serve as a primary point of contact between designated clients and assigned executives.

Bring with you –

• 5+ years of Senior/C-Level Executive Assistant experience
• Experience with Financial Services a plus 
• High standards for quality work along with a high level of professionalism, confidentiality, and integrity
• Dedication to prioritization while being proactive and flexible
• High energy, positive, with a “can-do” demeanor, flexible, team focused, diligent with initiative
• Excellent interpersonal skills with outstanding verbal, written and presentation skills
• Sophisticated digital literacy and technical knowledge including proficiency in MS Office – Outlook, Word, PowerPoint, and Excel
• Bachelor's degree preferred

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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To Apply for this Job Click Here

Are you a talented legal assistant who thrives in roles that blend executive and legal support? We have a unique opportunity at a renowned firm in Dallas Texas, where their big firm experience blends with their personal approach, creating an exceptional client experience. As an integral member of the team, you will provide top-notch support to a founding shareholder, a partner and associate playing a vital role in a firm that truly values its people.

This position allows you to work from home one day a week, allowing you to balance professional excellence with personal commitments. This is a family friendly and supportive culture designed to help you grow personally and professionally. Great benefits with paid parking and 100% medical premiums paid for the employee!

What you will do:

• Support a senior partner by handling travel arrangements, scheduling meetings, and contributing to business development activities. Assist in preparing compelling presentations and offering high-level legal support.
• Summarizing tasks and reminders to keep the partner on track and on schedule.
• Coordinating and processing legal documents—editing, proofreading, and organizing both paper and electronic files for easy retrieval.
• Updating case information, handling document deliveries, and ensuring all documentation is finalized and tracked properly.
• Communicating professionally with clients, opposing counsel, courts, and other legal entities.
• Collaborating with administrative coordinators, paralegals, and fellow legal support team members.

What You Bring:

• A Bachelor’s Degree or equivalent experience preferred.
• A minimum of 5 years’ experience within a law firm environment.
• Proficiency in e-filing and administrative tasks such as attorney time entry and managing invoices and expenses is required.
• Exceptional attention to detail, with superior organizational and time management skills.
• Excellent interpersonal and communication abilities, both oral and written, coupled with a professional demeanor.
• The ability to maintain confidentiality and work under pressure to meet deadlines.
• High proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, and familiarity with document management and office technologies.
• In-depth knowledge of legal codes, court procedures, and agency rules relevant to your assigned practice area (e.g., State and Federal court filing, including e-filings).

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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To Apply for this Job Click Here

Are you ready to be part of a team where your work truly matters and individuality is celebrated? We are seeking a detail-oriented Client Service Assistant to join a leading global law firm known its great culture. This dynamic role involves supporting our esteemed Technology & Outsourcing attorneys and their legal specialists with various administrative tasks, ensuring seamless operations and exceptional client service.

What’s in it for you?

• A Culture of Belonging: Feel right at home in a warm and authentic environment where your unique perspectives and talents are highly valued.

• Professional Growth: Accelerate your career with award-winning professional development programs and a commitment to your personal and professional advancement.

• Holistic Wellness: Prioritize your physical, emotional, and financial well-being with top-notch benefits designed to support a balanced lifestyle.

• Competitive Rewards: Enjoy a generous compensation package that recognizes your hard work and dedication.

Key Responsibilities Include:

• Managing attorney email correspondence and ensuring they are up-to-date on essential actions and client communications.
• Preparing and maintaining both digital and print presentation materials.
• Handling client intake processes, including managing client conflict inquiries and preparing engagement letters.
• Proactively managing monthly client billings and liaising with the billing department.
• Coordinating meeting logistics and supporting marketing and business development materials.
• Organizing scheduling, travel logistics, and maintaining calendars and contacts.

Qualifications:

• High school diploma and proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Exceptional organizational skills and ability to prioritize in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.

Join us and be part of a community that champions your individuality, offering competitive compensation, leading wellness initiatives, and a truly inclusive culture. This role not only offers professional fulfillment but also empowers you to live a life you love, inside and outside the office.

If you want to explore this opportunity further, we would love to have a conversation with you.

We are an equal opportunity employer who values diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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To Apply for this Job Click Here

Are you an Assistant Property Manager ready to grow your career by joining a collaborative, outstanding team at a multi-state, rapidly growing commercial real estate company? Your opportunity awaits you to assist in managing a primarily industrial portfolio in Dallas plus a small storage property in East Texas!

Not only will you work with an outstanding team, you’ll receive an excellent benefits package including all healthcare, 401k and other perks like tuition reimbursement as well as competitive base salary and bonus potential. You will also receive the training needed to get up and running successfully.

What you bring with you:

• 3+ years commercial real estate assistant property management experience; office and industrial building experience preferred
• Bachelor’s Degree or equivalent work experience
• Yardi or MRI experience a plus
• Excellent customer service skills & works well with various levels of professionals
• Ability to work independently with a high level of accuracy, attention to detail, and follow-through
• Working towards professional designation RPA, CPM, CMCP or CCIM is a plus

What you will do:

• Respond and assist to resolve all tenant requests/problems positively and promptly
• Assist with assigning work orders to maintenance team and follow up to ensure quality work was performed completely and timely
• Code all payables in Yardi Payscan and submit to Property Manager for approval
• Prepare and send monthly rent statements, post cash receipts, assist with preparation of annual expense estimates and reconciliations
• Maintain lease files and other property records as the need arises
• Draft correspondence as vital to coordinate lease provisions including all notices, defaults, COI requests, and commencement letters
• Support Property Manager with preparation of monthly financial reports and annual operating budgets
• Support billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages
• Work to help obtain bids and drafting service agreements for construction projects including capital repairs, tenant improvements and service providers that maintain interior and exterior areas of the property
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants
• Assist with acquisitions and dispositions and quarterly property inspections
• Routinely visit tenants and conduct space inspections to ensure compliance of lease requirements including supporting tenant move-ins and move-outs

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

Are you an Assistant Property Manager ready to grow your career by joining a collaborative, outstanding team at a multi-state, rapidly growing commercial real estate company? Your opportunity awaits you with a Class A office building in the Energy Corridor of Houston, Texas!

Not only will you work with an outstanding team, you’ll receive an excellent benefits package including all healthcare, 401k and other perks like tuition reimbursement as well as competitive base salary and bonus potential. You will also receive the training needed to get up and running successfully.

What you bring with you:

• 3+ years commercial real estate assistant property management experience; office and industrial building experience preferred
• Bachelor’s Degree or equivalent work experience
• Yardi or MRI experience a plus
• Excellent customer service skills & works well with various levels of professionals
• Ability to work independently with a high level of accuracy, attention to detail, and follow-through
• Working towards professional designation RPA, CPM, CMCP or CCIM is a plus

What you will do:

• Respond and assist to resolve all tenant requests/problems positively and promptly
• Assist with assigning work orders to maintenance team and follow up to ensure quality work was performed completely and timely
• Code all payables in Yardi Payscan and submit to Property Manager for approval
• Prepare and send monthly rent statements, post cash receipts, assist with preparation of annual expense estimates and reconciliations
• Maintain lease files and other property records as the need arises
• Draft correspondence as vital to coordinate lease provisions including all notices, defaults, COI requests, and commencement letters
• Support Property Manager with preparation of monthly financial reports and annual operating budgets
• Support billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages
• Work to help obtain bids and drafting service agreements for construction projects including capital repairs, tenant improvements and service providers that maintain interior and exterior areas of the property
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants
• Assist with acquisitions and dispositions and quarterly property inspections
• Routinely visit tenants and conduct space inspections to ensure compliance of lease requirements including supporting tenant move-ins and move-outs

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

To Apply for this Job Click Here