Executive Assistant Jobs

To Apply for this Job Click Here

We are seeking a talented and motivated Executive Assistant to provide exceptional support to several CSuite executives. This role is perfect for someone who thrives in a fast-paced environment, anticipates the needs of the executives, and is committed to maintaining the highest level of professionalism and discretion. With at least 5 years of experience in a similar capacity, the successful candidate will be a self-starter with a proven track record of managing a range of administrative tasks flawlessly.

*100% in-office position located in Round Rock.

Key Responsibilities:

• Managing the executives’ (CEO, COO, & CFO) calendar, including scheduling and preparing for board meetings, appointments, and coordinating travel arrangements.
• Serving as the main point of contact between the executives and internal/external stakeholders, managing and prioritizing communication via email, phone, and in-person.
• Preparing, reviewing, and editing reports, presentations, and other necessary documents.
• Organizing and coordinating meetings by preparing agendas, taking detailed meeting minutes, and following up on action items.
• Handling all aspects of travel logistics, including booking flights, accommodation, and local transportation.
• Assisting in the planning and execution of various projects, ensuring deadlines are met and objectives are clearly communicated and achieved.
• Overseeing general office operations and providing administrative support to other executives as needed.
• Monitoring and processing expense reports, invoices, and budgets.
• Handling sensitive information with the utmost confidentiality and discretion.

Skills and Qualifications:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to anticipate needs, be proactive, and operate efficiently in a dynamic environment.
• Excellent interpersonal skills with a professional and courteous demeanor.
• Strong problem-solving abilities and attention to detail.
• At least 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• 24×7 accessibility to the executives, not often but as needed
• A bachelor’s degree is preferred but not mandatory.
• Personal attributes such as the ability to handle confidential information, initiative, adaptability, and a strong work ethic are essential.

If this sounds like you, apply today!
We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
 

To Apply for this Job Click Here

To Apply for this Job Click Here

To Apply for this Job Click Here

To Apply for this Job Click Here

Do you love being the first person to greet visitors with a warm and friendly smile? Private Equity firm in uptown Dallas is seeking an Office Administrator/Receptionist that has a high degree of professionalism and exceptional administrative and organizational skills. You will be the face to the client ensuring a seamless and exceptional experience during visits. From maintaining conference room calendars and keeping them fresh and ready for meetings to ensuring the delivery of materials for meetings, you will be instrumental in the overall feel and function of the office.  A beautiful office, great pay and benefits are just some of the perks.
Responsibilities:

• Welcome visitors to the office, ensuring a professional and hospitable experience.
• Receive and distribute mail and packages.
• Assist with event planning.
• Prepare conference rooms for meetings, ensuring they are tidy, well-stocked, and equipped.
• Coordinate and manage conference room bookings.
• Manage vendor relationships for equipment, office supplies and kitchen equipment.
• Assist with completing expense reports.
• Order lunches and refreshments for meetings and events.
• Provide support and coverage for other EA's and administrative assistants when needed.

Qualifications:

• Bachelor’s or associate degree is preferred or equivalent experience.
• Client Service Mentality.
• Prior administrative, office or hospitality support experience preferred.
• Exceptional customer service and communication skills.
• Strong written and verbal communication skills.
• Tech savvy and proficient in office software and scheduling tools.

Work Schedule: This is a full-time, in-office position with regular hours from 8:30 AM to 5:30 PM, Monday through Friday.

If you are a proactive, detail-oriented professional with a passion for maintaining an efficient office, we want to speak to you!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

Fast-growing, successful leader in commercial real estate needs an experienced Assistant Property Manager! Grow in your career by working with a collaborative team and support the day-to-day operations of assigned commercial portfolios. You will also receive the training needed to get up and running successfully.

You’ll receive full benefits including medical, dental, vision, 401k, and more, plus generous compensation (bonus eligible!).

What you bring with you:

• 3+ years commercial real estate assistant property management experience; office and industrial building experience preferred
• Bachelor’s Degree or equivalent work experience
• Yardi experience a plus
• Excellent customer service skills & works well with various levels of professionals
• Ability to work independently with a high level of accuracy, attention to detail, and follow-through
• Working towards professional designation RPA, CPM, CMCP or CCIM is a plus

What you will do:

• Respond and assist to resolve all tenant requests/problems positively and promptly
• Assist with assigning work orders to maintenance team and follow up to ensure quality work was performed completely and timely
• Code all payables in Yardi Payscan and submit to Property Manager for approval
• Prepare and send monthly rent statements, post cash receipts, assist with preparation of annual expense estimates and reconciliations
• Maintain lease files and other property records as the need arises
• Draft correspondence as vital to coordinate lease provisions including all notices, defaults, COI requests, and commencement letters
• Support Property Manager with preparation of monthly financial reports and annual operating budgets
• Support billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages
• Work to help obtain bids and drafting service agreements for construction projects including capital repairs, tenant improvements and service providers that maintain interior and exterior areas of the property
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants
• Assist with acquisitions and dispositions and quarterly property inspections
• Routinely visit tenants and conduct space inspections to ensure compliance of lease requirements including supporting tenant move-ins and move-outs

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

Our client is a dynamic and growing family real estate office located in North Dallas. As they continue to expand, they are looking for an enthusiastic and driven individual to join their team as an In-Office Marketing Assistant that will also handle the marketing duties.

As the In-Office Marketing Assistant, you will play a pivotal role in the success of the organization. This is a unique opportunity for a self-starter who is eager to take ownership of their responsibilities and learn the exciting and busy world of real estate. You will have dual responsibilities: contributing to the marketing efforts, particularly marketing projects, direct mail campaigns, client communications, transaction management, database management and social media posts and providing administrative support.

*Looking for someone from the real estate industry that has some marketing experience
 

Key Responsibilities:

• Assist in maintaining an efficient and organized office environment, including ordering supplies, managing mail, and organizing company events.
• Handle important documents and paperwork for real estate transactions, upload documents and use Docusign, and correspondences with professionalism and confidentiality.
• Social Media: Manage and maintain our company’s social media platforms, creating content that aligns with their brand and engages our target audience.

Qualifications:

• Bachelor’s degree in marketing, business administration, or a related field preferred.
• Experience from the real estate industry is preferred
• Previous experience in marketing, social media management, or administration is a plus.
• Strong written and verbal communication skills.
• Adobe, Excel, mail merge, marketing websites such as Rezora, Canva, Skyslope ( transaction management) and Zip Forms.
• Proficiency in MS Office Suite and social media platforms.
• A proactive and curious nature, with a willingness to learn and adapt to new challenges.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• A strong sense of responsibility and the ability to maintain confidentiality.

What They Offer:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, vacation and sick time.

If this sounds like something you would enjoy? We would love to talk!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

To Apply for this Job Click Here

To Apply for this Job Click Here

We are helping a fast-growing, successful leader in commercial real estate to find an expert Assistant Property Manager for their North Kansas City, Missouri location! Grow in your career by working with a collaborative team and support the day-to-day operations of assigned commercial portfolios. You will receive training and education to add new experiences for career growth.

Joining this organization grants you access to a comprehensive benefits package with medical, dental, vision, 401k, and more. You will also receive generous compensation, which may include an annual bonus.

As an Assistant Property Manager, your main responsibilities will include promptly responding to tenant requests and situations. You will serve as a point of contact for tenants, assigning work orders to the maintenance team, ensuring quality control, and handling rent statements.

In addition, you will:

• Maintain lease files and other property records and draft correspondence such as all notices, defaults, COI requests, and commencement letters
• Prepare monthly financial reports and annual operating budgets and also support billing and collection of all tenant billbacks.
• Acquire bids and drafting of service agreements for construction projects, including property repairs, improvements, and maintenance.
• Conduct quarterly property inspections
• Visit tenants and conduct space inspections to ensure compliance of lease requirements including supporting tenant move-ins and move-outs

Does this sound like the opportunity for you? We hope so! The successful candidate will be someone who has at least 3 years of commercial real estate property management experience preferably with office or industrial buildings. Previous experience with Yardi is a plus as well as a curiosity about working towards professional designations such as RPA, CPM, CMCP or CCIM

We promote diversity and do not discriminate based on race, religion, nationality, gender, or any other protected characteristic. We provide reasonable accommodations for individuals with disabilities throughout the application process and during employment.

To Apply for this Job Click Here