Executive Assistant Jobs

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Join a vibrant and prestigious law firm in downtown Dallas as a Tax Planning Legal Assistant. This firm not only excels in serious business but also fosters a fun and trusting environment where professionals are empowered to thrive. If you have a passion for tax planning and enjoy working in a collaborative and lively setting, this could be your ideal career opportunity.

Why You’ll Love This Role:

• Dynamic Work Culture: Be part of a team that expertly balances diligence with a sense of fun. You’ll be trusted to excel in your role while enjoying a workplace that values camaraderie and mutual support.
• Attractive Compensation: Benefit from a competitive salary, performance bonuses, and a comprehensive benefits package, including paid parking and flexible working hours to maintain a balanced lifestyle.

Your Key Responsibilities Will Include:

• Preparing and finalizing various tax-related legal documents with precision.
• Composing, drafting, and proofreading professional correspondence.
• Efficiently managing appointments and travel arrangements.
• Skillfully handling communication, as well as incoming and outgoing documents.
• Organizing and maintaining filing systems and scheduling conference calls.

Ideal Qualifications:

• A minimum of 3 years of experience in a legal or executive assistant role, especially in tax planning.
• Proficiency in Microsoft Office Suite.
• Strong typing skills.
• Outstanding verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Familiarity with e-filing and legal terminology is advantageous.
• Notary public credentials or a willingness to obtain them is a plus.

Are you ready to take your legal career to the next level in a firm that combines professionalism with a fun atmosphere? If so, we'd love to hear from you!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
 

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To Apply for this Job Click Here

Exciting Opportunity Alert! Would you like to join a highly respected law firm in downtown Dallas supporting caring and collaborative attorneys? Our client is seeking a dynamic and dedicated Estate Planning Legal Assistant to join their firm. If you have a passion for the estate planning legal field, thrive in a fast-paced environment, and looking for a role that challenges and rewards you, then this might be the perfect fit!

As an Estate Planning Legal Assistant, you will have the opportunity to provide vital administrative support to multiple attorneys. They are known for exceptional commitment to collaboration and inclusivity, and you will play a key role in ensuring the attorneys have the support they need. Your dedication and attention to detail will be highly valued, and you will have the chance to make a significant impact in this firm. . This exciting opportunity comes with a generous compensation package, inclusive of salary, performance-based bonus, and full benefits with exceptional perks (parking is paid for and flexible hours!)
Key Responsibilities:

• Prepare, revise, and finalize various legal documents with a high degree of accuracy and attention to detail.
• Compose, draft, and proofread correspondence, ensuring clarity, professionalism.
• Manage appointments and meetings, maintaining a conflict-free schedule and ensuring all attendees are notified and prepared.
• Plan and organize travel arrangements and business itineraries, including booking flights, accommodations, and transportation.
• Professionally handle incoming calls, providing accurate information, resolving basic queries, and directing callers to the appropriate departments or staff members.
• Efficiently facilitate incoming and outgoing mail, including sorting, scanning, and distributing documents in a timely manner.
• Establish, manage, and maintain organized filing systems, ensuring documents are properly archived and easily retrievable when needed.
• Organize and schedule conference calls, ensuring all necessary participants are informed, the meeting agenda is set, and technical arrangements are made.

Requirements:

• 5+ years of experience as an estate planning legal assistant, demonstrating your expertise in the legal field.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint), enabling you to efficiently produce high-quality documents.
• Experience using an electronic filing system is a plus
• Being a notary is a plus or open to becoming one with the firm’s assistance
• Excellent verbal and written communication skills, allowing you to effectively communicate with clients, attorneys, and firm personnel.
• Strong organizational skills and attention to detail.
• Knowledge of legal terminology and practices, demonstrating your deep understanding of the legal field.
• Ability to handle multiple calendars and draft administrative or court forms proficiently, showcasing your organizational and administrative skills.
• Experience with e-filing documents in federal and state courts, ensuring the efficient processing of legal documents.

If you are ready to take your legal career to the next level and make a significant impact in an outstanding law firm, apply now!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
 

To Apply for this Job Click Here

To Apply for this Job Click Here

Step into the heart of Midtown Atlanta and join a high-performing, growth-focused team at the forefront of commercial real estate investment! If you’re a proactive problem-solver and master multitasker who thrives in a fast-paced executive environment, this is your chance to make a direct impact alongside the firm’s visionary leadership.

What You’ll Do: In this dual role of Executive Assistant and Office Administrator, you’ll be the right-hand support and trusted gatekeeper to the CEO & founder, while keeping the office running seamlessly for the entire team. Every day will bring new opportunities to showcase your initiative, organizational talent, and polished communication skills.

Executive Assistant Responsibilities:

• Be a key partner to the CEO and founder, optimizing their time and priorities.
• Take the lead in managing communications, from sensitive correspondence to crafting high-impact documents.
• Own the CEO’s calendar—arrange meetings, conferences, and book seamless travel (both domestic and international).
• Process expense reports and ensure everything is accounted for.
• Roll up your sleeves for VIP company events—plan logistics, collaborate cross-functionally, and bring your signature touch to memorable gatherings beyond the 9-to-5.
• Curate and send thoughtful corporate gifts that reinforce professional relationships.
• Pitch in with executive support for the COO and CFO.

Office Administrator Responsibilities:

• Serve as the welcoming face and voice of the company, greeting clients and managing the company inbox with warmth and professionalism.
• Become the go-to person for all things admin: transcribe and format documents, manage legal files in Dropbox, and oversee entity renewals with ease.
• Support every department—HR, Finance, and Operations—with a can-do attitude. From onboarding new hires to overseeing accounts payables, your fingerprints will be on key company successes.
• Keep the office humming: manage supplies, coordinate with vendors (including IT troubleshooting), and ensure a tidy, organized environment—including our kitchen!
• Champion vendor relationships to ensure smooth day-to-day operations.

What You Bring:

• Bachelor’s Degree strongly preferred.
• Superb verbal and written communication skills; you know how to make a great first impression!
• Impeccable attention to detail—nothing slips through the cracks on your watch.
• Excellent organizational and multitasking abilities, including project coordination experience.
• Strong tech skills, especially with Microsoft Office Suite (Word, Excel, PowerPoint), and internet research prowess.

Ready to take your career to the next level? If you’re driven, resourceful, and ready to be the backbone of a highly respected investment firm, we want to hear from you!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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