Executive Assistant Jobs

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Are you an early-career property management professional looking for the kind of role that actually builds your career — not just fills your calendar? This is your opportunity to join a collaborative, high-performing team at a multi-state, rapidly growing commercial real estate company managing a primarily industrial portfolio in Indianapolis, IN.

We're looking for someone ready to dig in, learn the business end-to-end, and grow alongside a company that's expanding quickly. In return, you'll get hands-on mentorship from experienced property managers, a full benefits package including healthcare and 401(k), tuition reimbursement, bonus potential, and structured onboarding to set you up for success from day one.

What You'll Be Doing

You'll get real exposure to the full scope of commercial property management, not just administrative support:

• Build relationships with tenants by responding to requests and resolving issues promptly and professionally
• Work alongside the Property Manager on monthly financial reporting, annual operating budgets, and expense reconciliations
• Handle rent statements, cash receipts, and payables coding in Yardi Payscan
• Draft lease-related correspondence including notices, defaults, COI requests, and commencement letters
• Coordinate work orders with the maintenance team and follow through to ensure quality and timeliness
• Support billing and collections for tenant billbacks including sub-meter readings, parking fees, HVAC/electricity overtime, and TI overages
• Help obtain bids and draft service agreements for construction projects, capital repairs, and tenant improvements
• Maintain lease files, property records, and assist with quarterly inspections and property walkthroughs
• Support tenant move-ins and move-outs, coordinate tenant events, and contribute to a strong tenant experience
• Assist with property acquisitions and dispositions as opportunities arise

What You Bring

• 2+ years of commercial real estate assistant property management experience; office or industrial experience is a plus
• Bachelor's degree or equivalent work experience
• Experience with Yardi or MRI is a bonus — we'll help you get there if you're on your way
• Strong customer service instincts and comfort working with professionals at all levels
• High attention to detail, ability to work independently, and solid follow-through
• Pursuing a professional designation (RPA, CPM, CMCP, or CCIM)? We love that, and we support it

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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To Apply for this Job Click Here

Family Office | Real Estate & Investments | Dallas, TX

If you're someone who's equally at home drafting a contract as you are designing a social media post — and you like the idea of being the person who keeps a dynamic, entrepreneurial operation running smoothly — read on.

About the Client

Our client is a privately held family office with active interests across residential and commercial real estate brokerage, spec homebuilding, and investments. Their work is fast-moving, varied, and never routine. They are a small, close-knit team, and the right person will quickly become an indispensable part of how they operate.

The Role

Our client is looking for a sharp, self-directed Administrative & Marketing Assistant to support their leadership team across both the operational and marketing sides of the business. This is a dual-function role — one part business support, one part brand presence — and the ideal candidate will move fluidly between the two.

What You'll Do

Administrative & Transactional Support

• Prepare and manage contracts, letters of intent, listing agreements, and related real estate documents
• Oversee document management and storage, ensuring files are organized, current, and easily accessible
• Handle a range of administrative tasks to keep the office running efficiently
• Anticipate needs and take initiative without waiting to be asked

Marketing & Digital Presence

• Create engaging social media content across platforms
• Design and distribute e-blasts and other marketing materials as needed
• Coordinate with the website manager to ensure all company websites remain accurate, current, and on-brand
• Support listing marketing and other project-based initiatives as they arise

What We're Looking For

• Experience in real estate, a family office, or a similarly dynamic, multi-entity environment is a strong plus
• Comfortable with real estate documents and transaction paperwork
• Proficient in marketing tools — whether that's Canva, Mailchimp, social platforms, or similar
• Exceptionally organized with strong attention to detail
• A proactive communicator who keeps things moving without needing to be reminded
• Discreet, trustworthy, and professional — confidentiality is a priority in a family office environment
• Tech-savvy and adaptable; willing to learn systems and tools as needed

The Details

• Hours: Monday – Friday, 8:30 AM – 5:30 PM
• Location: In-office, with some work-from-home flexibility depending on workload and workflow
• Benefits: Medical benefits are fully paid by the employer — a standout perk in today's market

This is a rare opportunity to join a small team where contributions are visible, the work is meaningful, and no two days look exactly alike. If you're ready to plug in and make a real impact, we'd love to hear from you.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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