Executive Assistant Jobs

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Are you a career Executive Assistant who takes pride in and thrives by supporting a very busy  executive with their Travel Planning and Calendar Coordination? Join our highly respected Dallas based client who is seeking a well-organized and professional assistant to support the CEO.

The Executive Assistant will be responsible for maintaining calendars, travel arrangements and itineraries, event planning and special projects, as well as managing day to day office tasks. A high degree of confidentiality and urgency will be required. Attention to detail, strong communication skills and a task driven approach are essential for success. Candidates must be polished and professional, while showing initiative and enthusiasm for administrative work.

What you’ll be adding to the team …

• Thoughtful and flawless support to a CEO while reporting to the Chief of Staff
• Travel planning including international and domestic multi-layered trips that require preparation of detailed trip folios and follow-through.
• Calendar planning expertise includes prioritizing multiple calendars with detailed entries.
• Event planning including all elements of flawless special events for business and personal occasions.  
• Sophisticated written communications, diplomatic writing, detailed editing
• Problem-solving focus within a collaborative team by being adaptable, having integrity and a positive work ethic.

What you’ll bring with you …

• Bachelor’s degree with validated travel planning and calendar management experience supporting an executive.
• Private equity or financial services experience a plus
• Strong ownership mentality, a humble, upbeat approach with high EQ

What you’ll receive …

• Ability to collaborate with an encouraging team.
• Generous benefits including compensation, bonus, PTO and more.
• Beautiful office with open, sunny spaces and room to collaborate as well as work autonomously

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

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Upbeat, proactive Personal Assistant and House Manager needed to assist successful, very busy executive in Dallas. The ideal candidate is trustworthy, highly organized, technologically savvy, has strong attention to detail, can jump in and get things done, multi-task and balance priorities with patience. If you love project management, are self-directed and able to work independently – let's talk!

You'll receive –

• Sense of accomplishment as you support an executive and their multiple homes, helping to ensure that their life runs smoothly
• Flexibility to work independently (hybrid job!)
• Salary with bonus potential 

As Personal Assistant, you'll be –

• Composing correspondence, coordinating calendar with employer’s business executive assistant, handling phone calls, researching projects
• Assisting in coordinating the executive’s schedule and organizing events including medical and wellness appointments and follow-up
• Making bank deposits, opening and sorting mail, scheduling and completing express mail shipments
• Processing and tracking medical insurance claims, when needed
• Planning and coordinating vacations in various locations that include both domestic and international travel including preparation for visits to their two other homes
• Maintaining weekly task lists; filing; running errands; shopping for gifts, household items, and groceries; coordinating dry cleaning and clothing care, and other various tasks on an as needed basis
• Planning, reserving, executing, and assisting in hosting special events and organizing social functions in owner's home or other venues including developing invitation lists, RSVP replies, budgets, and response tracking
• Maintaining holiday card and gift list including mailing cards and gifts, delivering locally, and logging gifts received

And as House Manager, you'll –

• Proactively supervise maintenance on Dallas home and contract for outside services as needed; coordinate with maintenance team at the two other properties
• Schedule, meet, and be responsible for performance of outside contractors as needed for repair or renovation
• Direct and monitor the establishment of preventive maintenance programs for all major systems at property
• Proactively analyze variances in utilities and minimize expenditures for household improvements and maintenance, ensuring quality work is provided in timely manner

We need you to be –

• Flexible and adaptable; weekly schedule will be MF 8:30-5:30p; evening or weekend hours are rare but may sometimes be requested
• Associate degree required; Bachelor’s degree from accredited four-year university preferred
• Proficiency in Microsoft Office, including Excel, with an active curiosity and use of AI 
• Mature, with an high EQ with an outstanding attitude, strong work ethic, and ability to work independently
• Demonstrated success as a personal assistant to high net worth individuals, including managing larger homes, is highly desirable

Special Notes: A comprehensive background check and pre-employment drug test will be performed on all final applicants.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
 

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What if your next job actually felt like it was made for you?

Imagine walking into stunning, light-filled offices in the heart of Dallas's Uptown/Arts District every morning — surrounded by a team that's sharp, warm, and genuinely excited to be there. Now imagine that the firm you work for has built its entire reputation on the same standard of excellence you hold yourself to. That's exactly what our client is offering.

This well-established Dallas law firm isn't just looking for someone to fill a seat. They're looking for a talented Legal Assistant — the one who catches the typo no one else saw, juggles five priorities without breaking a sweat, and treats every client interaction like it's the most important one of the day. Because here, it is.

The Role

You'll be a trusted partner to attorneys specializing in estate and tax planning, keeping operations seamless and ensuring every client experience reflects the firm's gold standard.

Day to day, that looks like:

Preparing, drafting, and revising complex legal documents with precision

Managing attorney calendars, deadlines, client files, billing memos, and time entries

E-filing in Federal and State Courts and managing incoming calls and correspondence

Proofreading all documents with a sharp, uncompromising eye — grammar, spelling, and punctuation are non-negotiable here

Coordinating travel arrangements as needed

What You Bring

5+ years of experience as a legal assistant

Proficiency with the full Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Hands-on experience with Federal and State Court e-filing

Stellar verbal and written communication skills — clear, professional, and warm

Exceptional organizational instincts and the ability to manage competing priorities without missing a beat

A genuine client-service mindset — you treat everyone, internal and external, with care and professionalism

Why You'll Love It Here

Competitive salary with full benefits

On-site gym and flexible hours

Beautiful offices in a prime Uptown location

A leadership team that sees you, values you, and invests in you

A culture that works hard and knows how to have fun

If you're a polished professional ready to bring your best to a firm that gives their best right back — we'd love to hear from you.

We are an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations are available for individuals with disabilities throughout the application and employment process.

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Are you a recruiter who leads with curiosity, closes with relationships, and gets really excited about what AI is doing to our craft?

At Spot On Talent, we’re a boutique search firm that punches above our weight — placing top-tier talent across accounting/finance, HR, marketing, operations, and data/technology for high-growth mid-market organizations to Fortune 100 companies. We’re looking to add a Senior Contract Recruiter who brings the same passion to our team that we bring to our clients every day.

This isn’t a “post and pray” role. You’ll be doing real search work: proactive outreach, compelling conversations, and building the kind of relationships that both clients and candidates remember.

You’re Who We’re Looking For If You…

• Are genuinely energized by the hunt — sourcing passive candidates is your competitive sport, not a checkbox.
• Have embraced AI tools (ChatGPT, Claude, LinkedIn AI, sourcing assistants, or similar) and are actively curious about how they’re reshaping recruiting — and engaged in using them.
• Know how to work a phone, craft a personalized InMail, and text a passive candidate in a way that earns a reply.
• Build long-term relationships because you thrive doing that — your past candidates still take your calls.
• Thrive in a remote environment with the discipline of a seasoned professional and the hustle of someone who’s always hungry.

What You’ll Own

• Lead full-cycle recruiting for senior and specialized roles across multiple functional disciplines and industries
• Identify, engage, and convert passive candidates through strategic outreach via LinkedIn, direct calls, texting, and additional channels with AI tools integrated throughout your workflow
• Serve as a trusted talent advisor to clients — from intake through offer negotiation and onboarding
• Submit well-qualified candidates that reflect a true understanding of the client’s culture and needs
• Maintain meticulous database hygiene in Bullhorn (experience a plus) — notes, resumes, files, and follow-up all live in the system, not just in your head
• Hit individual activity targets while showing up for the broader team when it counts
• Stay current on market conditions, compensation benchmarks, and trends in your functional areas

What You Bring

• Bachelor’s degree required
• 5–7 years of agency/executive search recruiting experience using a consultative approach
• Demonstrated success placing passive candidates in accounting/finance, HR, marketing, operations, or data/technology roles
• Active curiosity and working knowledge of AI-powered recruiting tools — you’re experimenting, learning, and iterating
• Bullhorn or comparable ATS/CRM experience strongly preferred
• Self-sufficient in a fully remote setup — you create structure, you don’t wait for it
• Located in the Dallas-Fort Worth area

Why Spot On Talent

We’re a firm that values expertise, relationships, and doing the work the right way. You’ll have the autonomy of a contract role without feeling like you’re flying solo — this is a team that collaborates, shares, and wins together.

If you’ve been looking for a place to put your full recruiting toolkit to work — including the AI-assisted parts — we’d love to talk.

Apply here or send a message directly to Cindy Yared, Founder & Owner.

Spot On Talent is an equal opportunity employer that values diversity and inclusion. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations for individuals with disabilities throughout the hiring process and employment.

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Are you a credit professional who thrives on building strong teams, solving complex problems, and making a real impact? If you are looking for stability, growth, and a leadership role where your expertise is genuinely valued — this opportunity deserves your attention.

About the Company

This is a globally recognized, financially rock-solid organization — a subsidiary of one of the most respected holding companies in the world — celebrating more than 50 years in business and continuing to grow. With over 100 locations across North America, Europe, and Asia, this is a company that has stood the test of time and shows no signs of slowing down. Their Fort Worth, TX headquarters is where this role sits, and where decisions get made.

The Role

As Regional Credit Supervisor, you are the backbone of the regional credit team. You will report directly to the Regional Credit Manager and lead a team of Credit Analysts and Assistants through the day-to-day realities of commercial credit and collections — keeping things running smoothly, accurately, and efficiently.

This is a hands-on leadership role. You are coaching, training, and developing your team while also rolling up your sleeves on escalated collections, deduction resolution, and weekly AR reporting. You will drive process improvements, ensure policy adherence, and serve as a trusted right hand to your manager — including stepping in during their absence.

What You Bring

• 5+ years of commercial credit and collections experience
• Prior supervisory or lead experience — strongly preferred
• Solid AR and basic accounting fundamentals
• Sharp analytical and problem-solving skills
• Strong communicator — with customers, sales teams, and senior management
• Intermediate Microsoft Office; 10-key by touch; experience with accounting/AR systems
• High school diploma required; bachelor's degree preferred

Why Consider This Move?

Stability. Reputation. Growth. This company invests in its people and promotes from within. If you are a credit professional ready to lead and looking for a place to plant roots — this is worth a conversation. 

Base salary plus excellent benefits (medical, dental, vision, life, disability, 401K with matching and tuition reimbursement!) offered – in a beautiful office with gym for employees! 

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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