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Family Office | Real Estate & Investments | Dallas, TX

If you're someone who's equally at home drafting a contract as you are designing a social media post — and you like the idea of being the person who keeps a dynamic, entrepreneurial operation running smoothly — read on.

About the Client

Our client is a privately held family office with active interests across residential and commercial real estate brokerage, spec homebuilding, and investments. Their work is fast-moving, varied, and never routine. They are a small, close-knit team, and the right person will quickly become an indispensable part of how they operate.

The Role

Our client is looking for a sharp, self-directed Administrative & Marketing Assistant to support their leadership team across both the operational and marketing sides of the business. This is a dual-function role — one part business support, one part brand presence — and the ideal candidate will move fluidly between the two.

What You'll Do

Administrative & Transactional Support

• Prepare and manage contracts, letters of intent, listing agreements, and related real estate documents
• Oversee document management and storage, ensuring files are organized, current, and easily accessible
• Handle a range of administrative tasks to keep the office running efficiently
• Anticipate needs and take initiative without waiting to be asked

Marketing & Digital Presence

• Create engaging social media content across platforms
• Design and distribute e-blasts and other marketing materials as needed
• Coordinate with the website manager to ensure all company websites remain accurate, current, and on-brand
• Support listing marketing and other project-based initiatives as they arise

What We're Looking For

• Experience in real estate, a family office, or a similarly dynamic, multi-entity environment is a strong plus
• Comfortable with real estate documents and transaction paperwork
• Proficient in marketing tools — whether that's Canva, Mailchimp, social platforms, or similar
• Exceptionally organized with strong attention to detail
• A proactive communicator who keeps things moving without needing to be reminded
• Discreet, trustworthy, and professional — confidentiality is a priority in a family office environment
• Tech-savvy and adaptable; willing to learn systems and tools as needed

The Details

• Hours: Monday – Friday, 8:30 AM – 5:30 PM
• Location: In-office, with some work-from-home flexibility depending on workload and workflow
• Benefits: Medical benefits are fully paid by the employer — a standout perk in today's market

This is a rare opportunity to join a small team where contributions are visible, the work is meaningful, and no two days look exactly alike. If you're ready to plug in and make a real impact, we'd love to hear from you.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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Are you an Assistant Property Manager ready to grow your career by joining a collaborative, outstanding team at a multi-state, rapidly growing commercial real estate company? Your opportunity awaits you to assist in managing a primarily industrial portfolio in Indianapolis, IN.

Not only will you work with an outstanding team, you’ll receive an excellent benefits package including all healthcare, 401k and other perks like tuition reimbursement as well as competitive base salary and bonus potential. You will also receive the training needed to get up and running successfully.

What you bring with you:

• 3+ years commercial real estate assistant property management experience; office and industrial building experience preferred
• Bachelor’s Degree or equivalent work experience
• Yardi or MRI experience a plus
• Excellent customer service skills & works well with various levels of professionals
• Ability to work independently with a high level of accuracy, attention to detail, and follow-through
• Working towards professional designation RPA, CPM, CMCP or CCIM is a plus

What you will do:

• Respond and assist to resolve all tenant requests/problems positively and promptly
• Assist with assigning work orders to maintenance team and follow up to ensure quality work was performed completely and timely
• Code all payables in Yardi Payscan and submit to Property Manager for approval
• Prepare and send monthly rent statements, post cash receipts, assist with preparation of annual expense estimates and reconciliations
• Maintain lease files and other property records as the need arises
• Draft correspondence as vital to coordinate lease provisions including all notices, defaults, COI requests, and commencement letters
• Support Property Manager with preparation of monthly financial reports and annual operating budgets
• Support billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages
• Work to help obtain bids and drafting service agreements for construction projects including capital repairs, tenant improvements and service providers that maintain interior and exterior areas of the property
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants
• Assist with acquisitions and dispositions and quarterly property inspections
• Routinely visit tenants and conduct space inspections to ensure compliance of lease requirements including supporting tenant move-ins and move-outs

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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