Personal Assistant and House Manager

Dallas, Texas

Direct Hire

$90,000 - $115,000

Home/Office Hybrid

Administrative

Recruiter: Lynn Danen

To Apply for this Job Click Here

Upbeat, proactive Personal Assistant and House Manager needed to assist successful, very busy executive in Dallas. The ideal candidate is trustworthy, highly organized, technologically savvy, has strong attention to detail, can jump in and get things done, multi-task and balance priorities with patience. If you love project management, are self-directed and able to work independently - let's talk!

You'll receive -

Sense of accomplishment as you support an executive and their multiple homes, helping to ensure that their life runs smoothly
Flexibility to work independently (hybrid job!)
Salary with bonus potential

As Personal Assistant, you'll be -

Composing correspondence, coordinating calendar with employer’s business executive assistant, handling phone calls, researching projects
Assisting in coordinating the executive’s schedule and organizing events including medical and wellness appointments and follow-up
Making bank deposits, opening and sorting mail, scheduling and completing express mail shipments
Processing and tracking medical insurance claims, when needed
Planning and coordinating vacations in various locations that include both domestic and international travel including preparation for visits to their two other homes
Maintaining weekly task lists; filing; running errands; shopping for gifts, household items, and groceries; coordinating dry cleaning and clothing care, and other various tasks on an as needed basis
Planning, reserving, executing, and assisting in hosting special events and organizing social functions in owner's home or other venues including developing invitation lists, RSVP replies, budgets, and response tracking
Maintaining holiday card and gift list including mailing cards and gifts, delivering locally, and logging gifts received

And as House Manager, you'll -

Proactively supervise maintenance on Dallas home and contract for outside services as needed; coordinate with maintenance team at the two other properties
Schedule, meet, and be responsible for performance of outside contractors as needed for repair or renovation
Direct and monitor the establishment of preventive maintenance programs for all major systems at property
Proactively analyze variances in utilities and minimize expenditures for household improvements and maintenance, ensuring quality work is provided in timely manner

We need you to be -

Flexible and adaptable; weekly schedule will be MF 8:30-5:30p; evening or weekend hours are rare but may sometimes be requested
Associate degree required; Bachelor’s degree from accredited four-year university preferred
Proficiency in Microsoft Office, including Excel, with an active curiosity and use of AI
Mature, with an high EQ with an outstanding attitude, strong work ethic, and ability to work independently
Demonstrated success as a personal assistant to high net worth individuals, including managing larger homes, is highly desirable

Special Notes: A comprehensive background check and pre-employment drug test will be performed on all final applicants.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.