Grants Coordinator

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***Contract Opportunity****

Some jobs are about process. This one is about people.

We are seeking a Grant Coordinator to support our 501(c)(3) employee catastrophic relief fund — a program that steps in when members of our team face the unthinkable. Whether it’s a sudden illness, a devastating loss, or an unexpected financial crisis, this fund exists to make sure no one faces it alone.

This is IN OFFICE 4 days a week, hybrid on Fridays.

The person in this role is often the first point of contact for an employee in one of the hardest moments of their life. That means this position demands equal parts operational precision and genuine human compassion. If you’ve ever found meaning in combining careful, detail-oriented work with real care for people — this role was built for you.

What You’ll Do

Manage Grant Applications

• Serve as the primary intake coordinator for all employee grant applications submitted through our grant management platform
• Review applications for accuracy, completeness, and required documentation

Support the Grant Review Committee

• Prepare case summaries and application materials for our volunteer-led review committee
• Communicate grant outcomes to employees with clarity, sensitivity, and care

Own Employee Communications

• Serve as the main point of contact for all program inquiries, managing a shared inbox with responsiveness and empathy
• Guide applicants through the process, answering questions and setting clear expectations

Reporting & Program Operations

• Generate quarterly program snapshots and assessment reports for board and leadership review
• Maintain data integrity across all grant management systems

Who You Are

• Empathetic by nature — you know how to hold someone’s difficult situation with discretion and care
• Detail-oriented to a fault — accuracy matters deeply to you, especially when it matters to someone else
• A clear, compassionate communicator — in writing and in conversation
• Comfortable with grant management or donor management software platforms
• Collaborative and cross-functional — you work well with HR, Finance, Legal, and volunteer committees
• Mission-driven — you want your work to mean something

Your Background

We welcome senior coordinator-level candidates, including strong recent graduates with relevant internship or volunteer experience.

Experience with grant management software is preferred. More than anything, we’re looking for someone who is comfortable and steady in conversations with people who are going through something hard.

This is a small team doing meaningful work. If that resonates, we’d love to hear from you.

We are an equal opportunity employer committed to building a diverse and inclusive workplace.

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