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    Front Office Administrator
    Round Rock, Texas Direct Hire $55,000 - $60,000
    Onsite Administrative Posted: 02/20/2024

    To Apply for this Job Click Here

    Join this highly innovative company outside Austin in Round Rock, Texas that is leading technology evolution and integration in data center lifecycles as their Office Administrator and Director of First Impressions. Initiative and creativity are encouraged and there is plenty of room for advancement as they expand their team and service offerings! Dig into opportunities for continuous learning while working with a supportive team – perfect for an upbeat professional striving for career growth and development.

    You'll have an opportunity to learn all aspects of the data center lifecycle as you support the needs of the office, the CEO and the SVP Operations. You'll report to the head of human resources who will provide mentoring and career coaching. Versatility, flexibility, and a willingness to work with passion is requested. Full benefits including medical, dental, matching 401k, life, disability and more included with base salary AND bonus potential offered — plus you'll get to work with a collaborative and dynamic team!

    What you'll be doing –

    • Assisting the CEO, SVP and office teammates with day-to-day tasks including preparing and distributing reports
    • Preparing Expense Reports for review and submittal to accounting
    • Prepares agendas and schedules for meetings while also assisting in planning company events, meetings, luncheons and team building activities
    • Handling and coordinating smooth office operations including electronic and paper files, supplies, and inventory orders
    • Maintains reception and common area along with maintaining security sign in/sign out log
    • Composing and preparing correspondence as well as assisting with answering phones, faxing, copying, mailing, and other admin duties including occasionally scheduling travel
    • Helping streamline management processes from an administrative perspective

    Bring with you –

    • Bachelor’s degree preferred or equivalent work experience
    • 1-2 years of successful office support experience
    • Proficiency with Microsoft Office Suite and Concur experience a plus
    • Dependability to be punctual
    • Desire to learn and be excited about the data center business
    • Phenomenal interpersonal skills

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

    To Apply for this Job Click Here

    Office Administrator
    Dallas, Texas Direct Hire $65,000 - $72,000
    Onsite Administrative Posted: 02/20/2024

    To Apply for this Job Click Here

    Respected private equity office in Uptown Dallas needs a hands-on Office Administrator! We're looking for a highly organized, adaptable individual strong in administrative support and balancing multiple demands with ease. You’ll support the Managing Partner as well as work with clients when needed. If you are versatile and enjoy working with changing priorities with passion – we would love to talk! Base salary and performance based bonus offered.

    As the Office Administrator you will support the Managing Partner and –

    • Maintain the executive's calendar and contact database, coordinate meetings with calendars of other internal and external connections.
    • Schedule and handle travel arrangements including flights, hotels, and rental cars.
    • Schedule meetings, conference calls and other events; coordinate/set-up logistics for the executive including scheduling travel including flights, hotels, transportation, etc.
    • Represent the office to internal and external constituents with polish and professionalism.
    • Manage phone calls as requested, incoming/outgoing mail daily; prepare letters for executive signature.
    • Ensure the office is prepped and ready for the start of every single day.

    While running the office you’ll handle –

    • Using QuickBooks to create deposits, pay invoices, reconcile accounts, calculate and schedule quarterly distribution payments.
    • Preparing investor quarterly letter and statement, emailing investor documents and communicating with investors.
    • Coordinating office operations including electronic and paper files, supplies, and inventory.
    • Assists with answering phones, copying, mailing, and other admin duties.
    • Compile and keep track of various items related to the business and office – W9s, 1099s, certificates of insurance, reports, issues with operators and/or property tax entities, updating spreadsheets as needed.
    • Prepare for and assist with meetings and special events.

    Bring with you –

    • 6+ years of administrative support experience including high standards for quality work along with a high level of professionalism, confidentiality, and integrity.
    • Thrive while working independently in a small office.
    • Positive, “can-do” spirit, flexible, detailed.
    • Strong verbal, written and presentation skills along with excellent interpersonal skills.
    • Strong digital literacy and technical knowledge including proficiency in MS Office including Excel, QuickBooks, and Dropbox.
    • Bachelor’s degree preferred. Notary license helpful.

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment

    To Apply for this Job Click Here

    Office Manager
    Dallas, Texas Direct Hire $65,000 - $75,000
    Onsite Administrative Posted: 02/20/2024

    To Apply for this Job Click Here

    Do you love to be at the hub of all activities to help an office flow? Private Equity firm in uptown Dallas is seeking an Office Manager with a high degree of professionalism and exceptional administrative and organizational skills. You will be the face to the client ensuring a seamless and exceptional experience during visits. From maintaining calendars and keeping the office running smoothly and well equipped to organizing out-of-office meetings and keeping conference rooms client-ready, the office manager plays a pivotal role in the office’s daily operations. Beautiful office, great pay and benefits are just some of the perks.

    Responsibilities:

    Client Interaction:

    • Welcome and assist clients, ensuring a professional and hospitable experience.
    • Support planning and coordination of out-of-office meetings.

    Conference Room Management:

    • Prepare conference rooms for meetings, ensuring they are tidy, well-stocked, and equipped.
    • Coordinate and manage conference room bookings.

    Office Organization and Maintenance:

    • Keep office spaces stocked with supplies for a tidy and productive work environment.
    • Maintain organized workspaces to enhance overall efficiency and positive work environment.
    • Manage vendor relationships for the whole office.

    Catering and Event Support:

    • Order lunches and refreshments for meetings and events.
    • Assist in planning and organizing Office events.

    General Administrative Support:

    • Provide support and coverage for other EA’s and administrative assistants when needed.
    • Collaborate with team members for efficient communication and workflow.

    Qualifications:

    • Bachelors’ or associates’ degree or equivalent experience is required.
    • Client Service Mentality 
    • Prior administrative, office or hospitality support experience preferred.
    • Exceptional organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Tech savvy and proficient in office software and scheduling tools.

    Work Schedule: This is a full-time, in-office position with regular hours from 8:30 AM to 5:30 PM, Monday through Friday.

    If you are a proactive, detail-oriented professional with a passion for maintaining an efficient office, we want to speak to you!

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

    To Apply for this Job Click Here

    Assistant Property Manager
    Dallas, Texas Direct Hire $60,000 - $75,000
    no Operations Posted: 02/16/2024

    To Apply for this Job Click Here

    Fast-growing, successful leader in commercial real estate needs an experienced Assistant Property Manager! Grow in your career by working with a collaborative team and support the day-to-day operations of assigned commercial portfolios.
    You’ll receive full benefits including medical, dental, vision, 401k, and more, plus generous compensation (bonus eligible!).
    WHAT YOU BRING WITH YOU:
    –  3+ years commercial real estate assistant property management experience; office and industrial building experience preferred
    –  Bachelor’s Degree or equivalent work experience
    –  Yardi experience a plus
    –  Excellent customer service skills & works well with various levels of professionals
    –  Ability to work independently with a high level of accuracy, attention to detail, and follow-through
    –  Working towards professional designation RPA, CPM, CMCP or CCIM is a plus
    WHAT YOU WILL DO:
    –  Respond and assist to resolve all tenant requests/problems positively and promptly
    –  Assist with assigning work orders to maintenance team and follow up to ensure quality work was performed completely and timely
    –  Code all payables in Yardi Payscan and submit to Property Manager for approval
    –  Assist with the set-up of utility accounts with local providers
    –  Prepare and send monthly rent statements
    –  Post cash receipts
    –  Draft correspondence as vital to coordinate lease provisions including all notices, defaults, COI requests, and commencement letters
    –  Maintain lease files and other property records as required by company policy
    –  Support Property Manager with preparation of monthly financial reports and annual operating budgets
    –  Assist with preparation of annual expense estimates and reconciliations
    –  Support billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages
    –  Support tenant move-ins and move-outs
    –  Complete lease administration duties
    –  Work to help obtain bids and drafting service agreements for construction projects including capital repairs, tenant improvements and service providers that maintain interior and exterior areas of the property
    –  Coordinate holiday decorations, tenant events, and holiday gifts for tenants
    –  Assist with acquisitions and dispositions and quarterly property inspections
    –  Routinely visit tenants and conduct space inspections to ensure compliance of lease requirements as the need arises by Property Manager

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

     

    To Apply for this Job Click Here

    Disaster Recovery Analyst
    Dallas, Texas Contract $59 hourly
    Fully remote Information Technology Posted: 01/22/2024

    To Apply for this Job Click Here

    Phenomenal contract opportunity! Disaster may strike when you least expect it, come be part of the team that preemptively plan the solutions for when it hits!

    Recognized and respected transportation company needs a highly skilled and motivated Disaster Recovery Technology Analyst to join their dynamic team. The successful candidate will play a critical role in implementing and maintaining disaster recovery strategies and technologies to ensure the resilience and continuity of the organization’s critical systems and data. Collaborate with cross-functional teams, assess potential risks, and design robust solutions to mitigate the impact of disasters within business operations. Exciting opportunity that offers competitive pay and ability to work remotely! 

    *100% remote
    *No sponsorship 
    *W2 only, no C2C or 1099

    Responsibilities:

    Disaster Recovery Planning:

    • Develop and maintain comprehensive disaster recovery plans and procedures to safeguard critical systems, applications, and data.
    • Collaborate with business units to identify and prioritize key business processes for recovery.
    • Identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

    Technology Assessment:

    • Evaluate existing technology infrastructure to identify vulnerabilities and potential points of failure.
    • Recommend and implement technological solutions to enhance disaster recovery capabilities.

    Testing and Validation:

    • Conduct regular testing and validation of disaster recovery plans to ensure effectiveness.
    • Analyze test results and make recommendations for improvements.

    Collaboration:

    • Collaborate with IT teams, business units, and external vendors to ensure alignment of disaster recovery plans with business objectives.
    • Deliver training and awareness programs to ensure understanding and alignment with disaster recovery processes.

    Documentation:

    • Maintain accurate and up-to-date documentation of disaster recovery plans, procedures, and technology configurations.
    • Generate reports and metrics on the effectiveness of disaster recovery initiatives.

    Emerging Technologies:

    • Stay abreast of industry trends and emerging technologies in disaster recovery and business continuity.
    • Propose and implement innovative solutions to enhance the organization’s overall resilience.

    Qualifications:

    • Bachelor’s degree or equivalent experience in Information Technology, Computer Science, or a related field.
    • Demonstrable experience in disaster recovery planning and technology implementation.
    • Ability to analyze large, complex, or vague business or technical problems, finding the root cause, and translating the analysis into viable solution recommendations
    • Strong knowledge of IT infrastructure, systems, and applications.
    • Advanced knowledge of business analysis, process modeling and redesign
    • Familiarity with industry standards and best practices in disaster recovery and business continuity.
    • Excellent analytical and problem-solving skills.
    • Effective communication and collaboration skills.
    • Relevant certifications (e.g., CBCP, DRCE, ITIL) are a plus.

     

    If you are passionate about ensuring the resilience of critical business operations and possess the technical expertise to drive effective disaster recovery initiatives, we want to talk! Make a positive impact on our organization’s ability to navigate and recover from unforeseen events.

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

    To Apply for this Job Click Here

    DMC Event Sales Manager
    Los Angeles, California Direct Hire $75,000 - $85,000
    Home/Office Hybrid Operations Posted: 12/07/2023

    To Apply for this Job Click Here

    We are looking for you- an outstanding Event Sales Manager to join a fun-loving, collaborative national destination management company! You’ll work with recognized companies and organizations, bringing their brands to life while receiving excellent compensation including commissions, full suite of benefits and career growth too. Bring your can-do attitude with thorough and detailed team-player approach and let’s talk!

    *Must live in or near the Los Angeles area
    Will work 100% from home office but able to travel to local clients and events

    What you’ll receive –

    • Be part of an upbeat, fun-loving, collaborative team that thrives on supporting each other and your clients
    • Excellent base salary with added commissions and perks
    • Robust benefits package including healthcare, match on 401k, paid vacation, cell phone reimbursement, paid holidays, top of the line computer equipment and more!

    What you’ll be doing –

    • Exceeding sales results while building new revenue through acquiring new strategic accounts
    • Opening doors and keeping doors open while demonstrating the highest level of customer service.
    • Thinking outside of the box and crafting outstanding experiences
    • Qualifying opportunities, developing, and leading the sales pipeline
    • Attending and participating in local and national events and meetings to build and grow client relationships
    • Confidently selling to all levels of an organization with an ability to relate to people both in person and on the phone

    What you’ll bring with you –

    • 3+ years of validated sales success in a consultative, service-minded company preferably in the hospitality or events industry
    • Self-motivation, leadership, and ability to tackle problems, work independently and with your team
    • Positive relationship building skills with a desire to network, connect and build your sales base

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
     

    To Apply for this Job Click Here

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