Executive Assistant Jobs

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Detail-oriented HR pros: this is a role where being the one who catches the missing job code is the job. 

We are working with a well-known, Dallas-headquartered company to find a HR Compensation Assistant for its corporate Compensation team. It’s a 6-month contract, on-site in Dallas Monday through Thursday (9 to 4), with Fridays remote.

You’ll support a close-knit team that works as a strategic partner to the business, not the “yes/no police.” You’ll start by helping run the relocation program, then take on:

• Job description routing, title codes, and data entry across the JD tool, Quickbase, and Workday
• Clearing offer and relocation inboxes on a daily SLA
• Running and sending out standard monthly Workday reports
• Supporting merit and incentive cycles, plus stock plan administration down the road
• Answering compensation questions and training HR Business Partners on the JD tool

What matters most: you’re organized, detail-driven, self-directed, and comfortable when priorities shift. Any HRIS experience works, and Workday is a plus. Backgrounds in HR admin, HR operations, HRIS, comp administration, relocation, or vendor management all fit, and the experience level is flexible.

Interested? Apply here.The team is moving quickly to fill this role.

Spot On Talent and our client are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the application and interview process.

Notes on the draft

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Some executive assistants want a predictable principal, a clean org chart, and a calendar that behaves. If that is you, this is not your job.

This one is for the EA who has supported a strong personality before and found it better than the alternative. A prominent Dallas single family office is hiring an Executive Assistant to support its principal, run point on his travel and calendar, and supervise a small administrative team. The office covers his interests across investments, philanthropy, the arts, and conservation, so the work goes in a lot of directions at once.

Being straight about the setting. Small office in the Park Cities, on-site, no playbook, priorities that change during the day, and feedback that comes at you directly and in the moment. The person who thrives here finds that energizing. The person who needs process and a predictable week will not last.

What you’ll own

• Travel, and this is the biggest piece of the job. Multi-leg domestic and international trips planned end to end, detailed trip folios, every segment confirmed, and real-time follow-through when something moves mid-trip, including outside business hours.
• The principal’s calendar. Detailed, accurate, and prioritized, with competing demands sorted out before they become conflicts.
• The administrative team. Supervise a small admin staff, set priorities across desks, and make sure nothing falls between people.
• Research ahead of meetings and travel. Background on people, organizations, and destinations, summarized so it is actually useful instead of a pile of links.
• Meeting preparation. Materials, briefing notes, agendas, and follow-ups tracked to closure.
• Event support for board meetings, philanthropic events, and gatherings the office hosts.
• Correspondence drafted and edited on the principal’s behalf, with a diplomatic touch.
• Expense reports and confidential files, handled accurately and quietly.

What we’re looking for

Must-haves:

• Five or more years supporting a senior executive, with real ownership of complex travel and calendar management
• A track record building multi-leg international itineraries and the documentation that goes with them
• Experience supervising or coordinating other administrative staff
• Mac and iCloud proficiency, or the ability to switch quickly. The office runs on both and getting productive fast matters.
• Strong writing and editing. You catch the typo, and you also catch the sentence that will land wrong.
• Discretion with confidential information as a habit, not a rule you follow
• Bachelor’s degree or equivalent experience

Nice to have:

• Family office, foundation, nonprofit, arts organization, personal assistant, or professional services background

What actually predicts success here: you are low ego, no task is too small, you ask before you redesign, and when feedback comes at you directly you pivot instead of taking it personally.

The details

On-site in the Park Cities area of Dallas. Contract to hire, and the office is moving quickly. A background check is required before starting.

Interested?

Spot On Talent is managing this search. Apply here and we will be in touch. Our client’s name is shared with candidates during the interview process.

Our client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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An Uptown Dallas Am Law 100 firm is seeking a highly motivated Litigation Assistant with a minimum of 7 years of law firm experience in commercial litigation. You bring the expertise, and the firm brings what you’d expect from a top national firm: competitive pay, solid benefits, a great Uptown location, and a hybrid schedule. If you’re ready to put your experience to work somewhere you can keep growing your career, this one is worth a look.

*Hybrid work schedule (4 days in-office/1 day remote)

Responsibilities

• Format, input, edit, retrieve, copy, scan, and transmit legal documents
• Maintain legal files (paper & electronic), coordinate and file documents in designated order, as well as prepare, proofread and process legal and administrative correspondence
• Process time entry, open new matters, draft engagement letters and audit responses, make travel arrangements, process reimbursement expenses, maintain calendar, prepare agendas, prepare and review billing invoices, and other administrative duties as needed
• Prepare pleadings and discovery documents for filing and service
• eFile in state and federal courts
• Create pleading and discovery binders, index, file and coordinate case documents
• Edit contracts
• Work with the docketing department to track court and filing deadlines
• Assist with overflow work and other projects as assigned

Qualifications

• 7+ years of litigation experience in a law firm required
• Extensive knowledge of litigation e-filings and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required
• Strong administrative, technical, and communication skills
• Ability to manage multiple projects and prioritize accordingly
• Proficient in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.

Our client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
 

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Austin opportunity! 
If you’re the person attorneys trust when a filing deadline is closing in and the exhibit list just changed again, you will love this role. This is not a pure assistant seat. You’ll draft, run document reviews, manage trial prep, and own the moving parts of complex commercial litigation from the first complaint through post-trial. Add a collaborative team, competitive pay, and a strong benefits package at a firm that genuinely takes care of its people, and it’s a role worth making a move for.

About the Opportunity

Our client, a global law firm, is adding an experienced Legal Support Specialist to its Austin litigation team. You’ll work alongside attorneys on sophisticated commercial matters, often touching banking and finance, real estate, and M&A disputes. The team values initiative: people who anticipate what’s needed next, solve problems without waiting to be asked, and keep things accurate when the pace picks up. The firm is also actively bringing AI tools like Microsoft Copilot into daily work, so you’ll have room to work smarter, not just faster.  Very competitive salary and benefits. 

What You’ll Do

• Draft and file briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney input
• Coordinate multi-document filings and e-filings in federal, circuit, and state courts
• Support discovery: prepare for depositions, draft and respond to written discovery, and assist with expert discovery
• Manage large-scale document reviews and productions, tracking progress and reporting results
• Lead trial preparation, including trial notebooks, exhibits, witness schedules, and trial calendars, and communicate with opposing counsel and courtroom staff
• Perform and oversee cite checking and proofreading of briefs and other filings
• Use e-discovery and case management platforms to keep matters organized and moving
• Manage attorney calendars, deadlines, travel, and billable time entry

What We’re Looking For

Must-haves:

• 5+ years of litigation support experience, ideally in commercial litigation
• Hands-on experience with large document reviews and productions
• Strong command of court filing rules and procedures
• Working knowledge of litigation documents: pleadings, motions, judgments, affidavits, appeals, tables of contents and authorities
• Advanced Microsoft Office skills and a quick learner on new software
• Sharp attention to detail, sound judgment, and discretion with confidential information
• Flexibility to work additional hours when case deadlines require

Nice-to-haves:

• Bachelor’s degree (equivalent experience is welcome)
• Exposure to banking/finance, real estate, or M&A matters
• Comfort with, or curiosity about, AI tools such as Copilot or ChatGPT

Interested?

If you’re a litigation pro who likes being the one who makes complex cases run smoothly, we’d love to talk. Apply here or reach out to Spot On Talent directly for a confidential conversation.

Our client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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Are you a recruiter who leads with curiosity, closes with relationships, and gets really excited about what AI is doing to our craft?

At Spot On Talent, we're a boutique search firm that punches above our weight — placing top-tier talent across accounting/finance, HR, marketing, operations, and data/technology for high-growth mid-market organizations to Fortune 100 companies. We're looking to add a Senior Contract Recruiter who brings the same passion to our team that we bring to our clients every day.

This isn't a “post and pray” role. You'll be doing real search work: proactive outreach, compelling conversations, and building the kind of relationships that both clients and candidates remember.

You're Who We're Looking For If You…

• Are genuinely energized by the hunt — sourcing passive candidates is your competitive sport, not a checkbox.
• Have embraced AI tools (ChatGPT, Claude, LinkedIn AI, sourcing assistants, or similar) and are actively curious about how they're reshaping recruiting — and engaged in using them.
• Know how to work a phone, craft a personalized InMail, and text a passive candidate in a way that earns a reply.
• Build long-term relationships because you thrive doing that — your past candidates still take your calls.
• Thrive in a remote environment with the discipline of a seasoned professional and the hustle of someone who's always hungry.

What You'll Own

• Lead full-cycle recruiting for senior and specialized roles across multiple functional disciplines and industries
• Identify, engage, and convert passive candidates through strategic outreach via LinkedIn, direct calls, texting, and additional channels with AI tools integrated throughout your workflow
• Serve as a trusted talent advisor to clients — from intake through offer negotiation and onboarding
• Submit well-qualified candidates that reflect a true understanding of the client's culture and needs
• Maintain meticulous database hygiene in Bullhorn (experience a plus) — notes, resumes, files, and follow-up all live in the system, not just in your head
• Hit individual activity targets while showing up for the broader team when it counts
• Stay current on market conditions, compensation benchmarks, and trends in your functional areas

What You Bring

• Bachelor's degree required
• 5–7 years of agency/executive search recruiting experience using a consultative approach
• Demonstrated success placing passive candidates in accounting/finance, HR, marketing, operations, or data/technology roles
• Active curiosity and working knowledge of AI-powered recruiting tools — you're experimenting, learning, and iterating
• Bullhorn or comparable ATS/CRM experience strongly preferred
• Self-sufficient in a fully remote setup — you create structure, you don't wait for it
• Located in the Dallas-Fort Worth area

Why Spot On Talent

We're a firm that values expertise, relationships, and doing the work the right way. You'll have the autonomy of a contract role without feeling like you're flying solo — this is a team that collaborates, shares, and wins together.

If you've been looking for a place to put your full recruiting toolkit to work — including the AI-assisted parts — we'd love to talk.

Apply here or send a message directly to Cindy Yared, Founder & Owner.

Spot On Talent is an equal opportunity employer that values diversity and inclusion. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations for individuals with disabilities throughout the hiring process and employment.

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