Executive Assistant Jobs

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Be the person the CFO can’t run the day without

This is a high-trust, high-visibility role supporting the CFO of a global, multibillion-dollar company headquartered right here in Fort Worth, Texas. You’ll sit at the center of the finance organization, with a front-row view of how a business at real scale actually runs. If you’re the kind of person who finds genuine satisfaction in bringing order to a busy executive’s world — and quiet pride in being the reason nothing slips — keep reading.

What you’ll be doing

• Owning a complex, ever-shifting calendar and protecting the CFO’s time like it’s the most valuable resource in the building (because it is)

• Coordinating board meetings, audit committee sessions, and investor touchpoints — from scheduling and logistics to pulling materials together so everyone walks in prepared
• Serving as the trusted gatekeeper and first point of contact, deciding what reaches the CFO and what you can handle yourself
• Managing travel end to end, including the inevitable last-minute reroutes, so the only thing the CFO thinks about is the meeting on the other side
• Preparing and polishing presentations, agendas, and reports — clean, accurate, and ready to share
• Handling expenses, approvals, and the steady stream of administrative details that keep the office running smoothly
• Acting as a liaison across the finance team, fellow executives, and external partners, often speaking on the CFO’s behalf

You’ll thrive here if

• You anticipate rather than react, and you’d rather solve a problem before anyone knows it existed

• Calm is your default setting, even when three things land at once
• You communicate cleanly and warmly with everyone from the front desk to the boardroom
• You’re genuinely organized — not “color-coded folders” organized, but the kind that holds up under pressure
• You’ve supported a senior executive before and know the rhythm of the role

What we’re looking for

• Several years of executive support experience, ideally backing a C-level leader

• Comfort operating in a finance, professional services, or similarly fast-paced environment
• Fluency with calendar, travel, and document tools, and the judgment to know which task deserves your attention first
• A track record of handling confidential matters with complete discretion

Let’s talk

If this sounds like the right next move, we’d love to hear from you.

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Family Office | Real Estate & Investments | Dallas, TX

If you're someone who's equally at home drafting a contract as you are designing a social media post — and you like the idea of being the person who keeps a dynamic, entrepreneurial operation running smoothly — read on.

About the Client

Our client is a privately held family office with active interests across residential and commercial real estate brokerage, spec homebuilding, and investments. Their work is fast-moving, varied, and never routine. They are a small, close-knit team, and the right person will quickly become an indispensable part of how they operate.

The Role

Our client is looking for a sharp, self-directed Administrative & Marketing Assistant to support their leadership team across both the operational and marketing sides of the business. This is a dual-function role — one part business support, one part brand presence — and the ideal candidate will move fluidly between the two.

What You'll Do

Administrative & Transactional Support

• Prepare and manage contracts, letters of intent, listing agreements, and related real estate documents

• Oversee document management and storage, ensuring files are organized, current, and easily accessible

• Handle a range of administrative tasks to keep the office running efficiently

• Anticipate needs and take initiative without waiting to be asked

Marketing & Digital Presence

• Create engaging social media content across platforms

• Design and distribute e-blasts and other marketing materials as needed

• Coordinate with the website manager to ensure all company websites remain accurate, current, and on-brand

• Support listing marketing and other project-based initiatives as they arise

What We're Looking For

• Experience in real estate, a family office, or a similarly dynamic, multi-entity environment is a strong plus

• Comfortable with real estate documents and transaction paperwork

• Proficient in marketing tools — whether that's Canva, Mailchimp, social platforms, or similar

• Exceptionally organized with strong attention to detail

• A proactive communicator who keeps things moving without needing to be reminded

• Discreet, trustworthy, and professional — confidentiality is a priority in a family office environment

• Tech-savvy and adaptable; willing to learn systems and tools as needed

The Details

• Hours: Monday – Friday, 8:30 AM – 5:30 PM

• Location: In-office, with some work-from-home flexibility depending on workload and workflow

• Benefits: Medical benefits are fully paid by the employer — a standout perk in today's market

This is a rare opportunity to join a small team where contributions are visible, the work is meaningful, and no two days look exactly alike. If you're ready to plug in and make a real impact, we'd love to hear from you.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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