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Upbeat, proactive Personal Assistant and House Manager needed to assist successful, very busy executive in Dallas. The ideal candidate is trustworthy, highly organized, technologically savvy, has strong attention to detail, can jump in and get things done, multi-task and balance priorities with patience. If you love project management, are self-directed and able to work independently – let's talk!You'll receive –
- Sense of accomplishment as you support an executive and their multiple homes, helping to ensure that their life runs smoothly
- Flexibility to work independently (hybrid job!)
- Salary with bonus potential
As Personal Assistant, you'll be –
- Composing correspondence, coordinating calendar with employer’s business executive assistant, handling phone calls, researching projects
- Assisting in coordinating the executive’s schedule and organizing events including medical and wellness appointments and follow-up
- Making bank deposits, opening and sorting mail, scheduling and completing express mail shipments
- Processing and tracking medical insurance claims, when needed
- Planning and coordinating vacations in various locations that include both domestic and international travel including preparation for visits to their two other homes
- Maintaining weekly task lists; filing; running errands; shopping for gifts, household items, and groceries; coordinating dry cleaning and clothing care, and other various tasks on an as needed basis
- Planning, reserving, executing, and assisting in hosting special events and organizing social functions in owner's home or other venues including developing invitation lists, RSVP replies, budgets, and response tracking
- Maintaining holiday card and gift list including mailing cards and gifts, delivering locally, and logging gifts received
And as House Manager, you'll –
- Proactively supervise maintenance on Dallas home and contract for outside services as needed; coordinate with maintenance team at the two other properties
- Schedule, meet, and be responsible for performance of outside contractors as needed for repair or renovation
- Direct and monitor the establishment of preventive maintenance programs for all major systems at property
- Proactively analyze variances in utilities and minimize expenditures for household improvements and maintenance, ensuring quality work is provided in timely manner
We need you to be –
- Flexible and adaptable; weekly schedule will be MF 8:30-5:30p; evening or weekend hours are rare but may sometimes be requested
- Associate degree required; Bachelor’s degree from accredited four-year university preferred
- Proficiency in Microsoft Office, including Excel, with an active curiosity and use of AI
- Mature, with an high EQ with an outstanding attitude, strong work ethic, and ability to work independently
- Demonstrated success as a personal assistant to high net worth individuals, including managing larger homes, is highly desirable
Special Notes: A comprehensive background check and pre-employment drug test will be performed on all final applicants.
We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.