Executive Personal Assistant

3 days ago

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We are seeking a highly organized, proactive, and discreet Executive & Personal Assistant to provide comprehensive support to a CEO. This role combines traditional administrative duties with personal support tasks, requiring exceptional time management, flexibility, and professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and handles sensitive information with the utmost confidentiality.

Key Responsibilities:

Executive Support:

Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Coordinate internal and external communications on behalf of the executive
Prepare reports, presentations, and briefing materials
Organize and prioritize incoming emails, calls, and requests
Assist with project management and follow-ups on key initiatives
Handle confidential documents and information with discretion

Personal Support:

Coordinate personal appointments, events, and travel logistics
Manage household tasks, vendors, and services as needed
Run errands and handle personal requests efficiently
Assist with special events, both professional and personal
Maintain organization across personal schedules and commitments

Administrative Duties:

Maintain filing systems and records (digital and physical)
Process expenses and maintain budgets
Liaise with clients, partners, and stakeholders
Perform general administrative tasks as required

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.