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Exciting opportunity for a proactive Personal & Office Assistant who loves owning the details, stays five steps ahead, and takes pride in making a busy executive and family’s life run smoothly at work and at home. You’ll blend executive support, household management, and project coordination—managing calendars, travel, events, errands, and projects with a high degree of autonomy. If this sounds like you and you love the below responsibilities – apply and let us know!
What You’ll Do
- Run calendars, appointments, and daily logistics for the executive and family.
- Coordinate business and family travel, from flights and hotels to teenager friendly itineraries.
- Plan and run meetings and events: venues, AV, catering, invitations, materials, and on?site logistics.
- Handle weekly errands and household basics: groceries, pharmacy, packages, returns, light tidying, and vendors.
- Schedule and track personal appointments and ongoing home projects.
- Keep contacts, expenses, and simple reporting organized and up to date.
- Partner with outside providers (IT, finance, vendors) and look for smarter, tech?enabled ways to do things.
Who You Are
- A get it done person who loves lists, follow?through, and taking things off others’ plates.
- Proactive, resourceful, and comfortable making decisions with limited direction.
- Discreet and trustworthy with sensitive business and family information.
- A clear, professional communicator who can represent the executive and family well with investors, business contacts, service providers, schools, and community contacts.
- Highly organized, detail-oriented, and calm when many moving parts hit at once.
- Tech comfortable (Microsoft Office and modern tools) and curious about using AI to work faster and better.
- Flexible with occasional evenings or weekends for travel, events, or urgent needs.
Experience
- Experience as a personal and/or administrative assistant to a senior leader or family is required.
- Demonstrated success managing calendars, travel, events, and household or personal tasks.
- Comfortable coordinating with vendors, contractors, and professional service providers.
- Clean driving record and comfortable running local errands.
- Bachelor’s degree preferred or equivalent experience in a personal assistant role.
If you’re energized by variety and like being the trusted “go to” person for both a dynamic firm and an engaged family, we’d love to hear from you.
We are an equal opportunity employer who values diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.