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Are you a seasoned operator or project leader who loves bringing order to complexity and helping a high-performing leader do their best work? If so, this Chief of Staff opportunity in Dallas, Texas could be an ideal next step.You’ll partner directly with a respected retired district judge who is launching a boutique arbitration and mediation practice focused on complex, high-stakes matters that demand discretion, precision, and exceptional client experience. In this role, you won’t be stuck in a traditional legal assistant or back-office lane—you’ll be the force that designs and runs the systems, workflows, and structures that make the entire practice work. From case management and calendaring to communications and internal operations, you’ll play a pivotal role in building the firm’s foundation, working behind the scenes to ensure the practice runs smoothly and scales thoughtfully with impact, not bureaucracy.
What You'll Do
- Build core operational processes for intake, scheduling, case tracking, and client communications tailored to complex arbitration and mediation matters
- Help the founder prioritize workload, manage competing deadlines, and maintain momentum on high-stakes cases
- Implement and manage technology systems (Microsoft/Google suite, CRM tools) and ensure consistent adoption
- Coordinate with a small operations team already in place, clarifying roles and driving execution
- Prepare the founder for key meetings, manage calendars, and handle follow-through on decisions
- Serve as a trusted partner in day-to-day problem-solving and strategic planning
- An operator with patient ambition. You want to build something meaningful over time, not chase titles or the spotlight. You're comfortable working behind the scenes and letting the work speak for itself.
- A project manager at heart. You bring structure to complexity, design simple systems that scale, and follow through relentlessly.
- Low-ego and high-accountability. You work well with a direct, Type A leader who values candor, loyalty, and solutions over excuses. Two big egos don't work here—you're confident but collaborative.
- Self-governed and flexible. You manage your time well, don't need hand-holding, and can handle occasional evening commitments or future travel.
- Tech-capable, not tech-obsessed. Comfortable with standard tools (Microsoft/Google suite), willing to learn new systems, and ideally curious about AI/LLMs.
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Educational foundation. You have a bachelor’s degree in business, operations, public administration, or a related field; advanced education or formal leadership training (including military) is a plus.